Site Operations Assistant

Agency Profile:

Our organization is an innovative and award winning organization devoted to the provision of services for homeless youth. We operate three key housing and health programs. One of which is an emergency shelter for youth aged 16 to 24 years, with an emphasis on re-establishing healthy family relationships, education and life skills. We are currently looking to add to our vibrant and enthusiastic staff team by filling the position of Site Operations Assistant.

Job Description:

The Site Operations Assistant reports to the Site Operations Manager and is responsible for financial and administrative support, records management, Information Technology and assisting with facility management. This position will play a crucial role in providing high level administrative support to the General Manager, the Site Operations Manager and the facility and shelter management functions at the agency. The Site Operations Assistant may be scheduled for some evenings and weekend to accommodate program needs. The Site Operations Assistant will be expected to interact with clients and staff in a respectful and non-judgmental manner.

Qualifications:

  • Possess minimum college diploma in administration or operations management or equivalent
  • Minimum of 2 years related and recent administrative experience, preferably within the non-profit sector
  • Excellent interpersonal and communication skills and a demonstrated ability to work effectively with a diverse group of staff and volunteers
  • A demonstrated ability to organize work, set priorities, meet deadlines and work under pressure of time constraints
  • Proven organizational ability and attention to detail; ability to juggle priorities, multi-task and meet deadlines
  • A proven ability to work independently with the flexibility to take on a wide variety of assigned duties and projects
  • Solid operating knowledge of standard business practices and office procedures including using computer applications (MS Office – Word, PowerPoint, Excel, Outlook)
  • An understanding of IT troubleshooting (phone systems, computers systems, etc.)
  • Experience in Database management and financial systems
  • Understanding of facility maintenance is an asset
  • Understanding of the issue of youth homelessness and the barriers facing youth would be an asset
  • Ability to keep strict confidence
  • A self-starter, working well with minimum supervision

Must have a Valid Driver’s License with a 3-year abstract required

Publication Date: 
2014